Each oral presentation paper is allocated 20 minutes. Presentation of your slides should not take more than 15 minutes, leaving 5 minutes for introduction by the Session Chair and questions from the audience. When presenting your slides you may find the following guidelines useful:

• Organize your slides around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex.

• Slides attract and hold attention, and reinforce what you say, provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes. Make sure each of your key points is easy to explain with aid of the material on your slides.

• Do not read directly from the slide during your presentation. You shouldn't need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance.

• Rehearse your presentation in front of an audience before you give your presentation.

Surrogate presenters are strongly discouraged, but if you will have to use them they must be sufficiently familiar with the material being presented to answer detailed questions from the audience. In addition, the surrogate presenter must contact the Session Chair in advance of the presenter's session.

Presentation can be done in one of two ways:

• PC (or your own laptop) with a data projector, or

• Transparencies with an overhead projector.

Please note that 35mm projectors will not be provided and electronic presentations are strongly encouraged. If you will be using electronic presentation, only PowerPoint and PDF formats will be accepted.

A separate speaker preparation area will be available where you will be able to test your presentation on the same configuration as in the presentation rooms.

If you need any special audio or visual equipment, please contact us by sending email to icecs2004@icecs2004.org. Such requests must be received well before the conference date. Failure to make prior arrangements may mean that the equipment will not be available to you.

To ensure that the entire audience will be able to see your presentation, we recommend that you prepare your slides according to the following guidelines:

• The contents of transparencies should fit within a rectangle 19cm by 23cm.

• Lettering: a minimum font size of 24 points (capital letters at least 6mm high) should be used, set in a "sans serif" font (for example "cmss" in the Computer Modern family or the "Helvetica" PostScript font).

• Spacing: A minimum of 5mm of blank space should be left between lines; more is preferable. Leave as much "white space" as possible to make your slides easily readable.

Following these guidelines, you will easily be able to put as much information on the transparency as your audience can absorb in one minute. Remember, you can expand upon some points in your lecture presentation; the transparencies need not contain every minor piece of information. It is more important that they be easily readable by the audience. Your Session Chair might contact you in advance of the conference to request copies of your slides.

Finally, since the printed proceedings will be available only upon request and at additional cost (only CD-ROMs are included in registration), authors are encouraged to bring along a dozen or more copies of their papers for distribution to the interested attendees.

Poster Presentations:

Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.

Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested.

The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces.

For your poster, a panel will be provided which measures 100cm tall by 200cm wide (landscape orientation). Material will be provided at the conference to mount your poster to the board.

When preparing your poster, you may find the following guidelines useful:

• The title of your poster should appear at the top in letters about 25mm high.

• Below the title put the author(s)' name(s) and affiliation(s).

• The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster.

• Use color for highlighting and to make your poster more attractive.

• Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible.

• Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size.

• Use a sans-serif font (such as "cmss" in the Computer Modern family or the "Helvetica" PostScript font) to make the print easier to read from a distance.

• Make your poster as self-explanatory as possible. This will save your efforts for technical discussions.

There will not be any summaries given at the beginning of the poster sessions at ICECS 2004, so authors need not prepare any overhead slides for their poster presentations, but you may want to bring along several copies of your poster presentation or the proceedings paper for distribution to interested attendees. You may bring additional battery-operated audio or visual aids to enhance your presentation.

Prepare a short presentation of about 5 to 10 minutes that you can periodically give to those assembled around your poster throughout the 2 1/2 hour poster session.

If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.