Each oral presentation paper is allocated 20 minutes. Presentation of your
slides should not take more than 15 minutes, leaving 5 minutes for
introduction by the Session Chair and questions from the audience. When
presenting your slides you may find the following guidelines useful:
Organize your slides around the points you
intend to make, using no more than one slide per minute. A reasonable
strategy is to allocate about 2 minutes per slide when there are
equations or important key points to make, and one minute per slide when
the content is less complex.
Slides attract and hold attention, and
reinforce what you say, provided you keep them simple and easy to read.
Plan on covering at most 6 points per slide, covered by 6 to 12 spoken
sentences and no more than about two spoken minutes. Make sure each of
your key points is easy to explain with aid of the material on your
Do not read directly from the slide during
your presentation. You shouldn't need to prepare a written speech,
although it is often a good idea to prepare the opening and closing
sentences in advance.
Rehearse your presentation in front of an
audience before you give your presentation.
Surrogate presenters are strongly discouraged, but if you will have to use
them they must be sufficiently familiar with the material being presented
to answer detailed questions from the audience. In addition, the surrogate
presenter must contact the Session Chair in advance of the presenter's
Presentation can be done in one of two ways:
Please note that 35mm projectors will not be provided and electronic
presentations are strongly encouraged. If you will be using electronic
presentation, only PowerPoint and PDF formats will be accepted.
A separate speaker preparation area will be available where you will be able
to test your presentation on the same configuration as in the presentation
If you need any special audio or visual equipment, please contact us by
sending email to
firstname.lastname@example.org. Such requests must be received well before
the conference date. Failure to make prior arrangements may mean that the
equipment will not be available to you.
To ensure that the entire audience will be able to see your presentation,
we recommend that you prepare your slides according to the following
The contents of transparencies should fit
within a rectangle 19cm by 23cm.
Lettering: a minimum font size of 24
points (capital letters at least 6mm high) should be used, set in a
"sans serif" font (for example "cmss" in the Computer Modern family or
the "Helvetica" PostScript font).
Spacing: A minimum of 5mm of blank space
should be left between lines; more is preferable. Leave as much "white
space" as possible to make your slides easily readable.
Following these guidelines, you will easily be able to put as much
information on the transparency as your audience can absorb in one minute.
Remember, you can expand upon some points in your lecture presentation;
the transparencies need not contain every minor piece of information. It
is more important that they be easily readable by the audience. Your
Session Chair might contact you in advance of the conference to request
copies of your slides.
Finally, since the printed proceedings will be available only upon request
and at additional cost (only CD-ROMs are included in registration),
authors are encouraged to bring along a dozen or more copies of their
papers for distribution to the interested attendees.
Poster sessions are a good medium for authors to present papers and meet
with interested attendees for in-depth technical discussions. In addition,
attendees find the poster sessions a good way to sample many papers in
parallel sessions. Thus it is important that you display your message
clearly and noticeably to attract people who might have an interest in
Your poster should cover the key points of your work. It need not, and
should not, attempt to include all the details; you can describe them in
person to people who are interested.
The ideal poster is designed to attract attention, provide a brief
overview of your work, and initiate discussion. Carefully and completely
prepare your poster well in advance of the conference. Try tacking up the
poster before you leave for the conference to see what it will look like
and to make sure that you have all of the necessary pieces.
For your poster, a panel will be provided which measures 100cm tall by
200cm wide (landscape orientation). Material will be provided at the
conference to mount your poster to the board.
When preparing your poster, you may find the following guidelines useful:
The title of your poster should appear at
the top in letters about 25mm high.
Below the title put the author(s)' name(s)
The flow of your poster should be from the
top left to the bottom right. Use arrows to lead your viewer through the
Use color for highlighting and to make
your poster more attractive.
Use pictures, diagrams, cartoons, figures,
etc., rather than text wherever possible.
Try to state your main result in 6 lines
or less, in lettering about 15mm high so that people can read the poster
from a distance. The smallest text on your poster should be at least 9mm
high, and the important points should be in a larger size.
Use a sans-serif font (such as "cmss" in
the Computer Modern family or the "Helvetica" PostScript font) to make
the print easier to read from a distance.
Make your poster as self-explanatory as
possible. This will save your efforts for technical discussions.
There will not be any summaries given at the beginning of the poster
sessions at ICECS 2004, so authors need not prepare any overhead slides
for their poster presentations, but you may want to bring along several
copies of your poster presentation or the proceedings paper for
distribution to interested attendees. You may bring additional
battery-operated audio or visual aids to enhance your presentation.
Prepare a short presentation of about 5 to 10 minutes that you can
periodically give to those assembled around your poster throughout the 2 1/2
hour poster session.
If possible, more than one author should attend the session to aid in
presentations and discussions, and to provide the presenters with the
chance to rest or briefly view other posters.