Introduction

The ICECS2004 paper submission and review processes will be entirely electronic and will be conducted on-line as described below:

• Full-Paper Proposals: Authors who wish to participate in the conference need to register with the on-line submission system and then use it to submit their full-paper proposals. The submission is of full length papers, that in content and format should be like the final paper, and are restricted to 4 pages maximum. Illustrations and references are included in the page count. The proposal submission must be completed before the "Deadline for submission of papers" listed below.

• Review Process: Paper proposals will be reviewed, using the on-line review system, by experts selected by the conference Technical Program Committee for their demonstrated knowledge of relevant topics. Authors will be notified of the review results by e-mail. Review results will be ready by the "notification of acceptance" deadline shown below.

• Final Papers: Authors of accepted proposals will prepare a final version of their paper and will submit it using the on-line submission system. This version of the paper will be substantially the same as the paper proposal but will take into account reviewers' comments. The final paper must be completed and submitted on or before the "Deadline for camera-ready copies" listed below.

• Registration: The final version of an accepted paper will appear in the conference proceedings, provided that, at least one author per paper, must be registered for the conference, with payment, at non student rate, using the on-line registration system. This must be carried out on or before the "Deadline for author registration" listed below. One registered author, at non student rate, can publish up to 3 papers.

Format

To make the review process easy for reviewers, and to assure that paper proposals and final papers are readable through the on-line review system, authors are asked to submit proposals that are formatted according to the instructions given below. Paper proposal document formatting is identical to final paper formatting. Paper proposals not conforming to the required format will be rejected without review. Similarly, final papers not conforming with the required format will not appear in the proceedings.

Authors are required to complete the procedures in the following list before the specified deadlines. Detailed guidelines for each of these procedures are provided below.

• Step 1: Complete a properly formatted proposal.

• Step 2: Submit the proposal electronically.

• Step 3: Receive decision notification via email.

• Step 4: Revise accepted papers for final submission.

• Step 5: Submit final paper electronically and copyright form by fax.

• Step 6: Register for the conference.

• Step 7: Prepare a lecture or poster presentation.

 

Deadline for submission of papers	Closed
Proposals for half or full-day tutorials, special sessions	Closed
Notification of acceptance	Closed
Deadline for camera-ready copies	Closed
Copyright forms due	Closed
Late author's registration	Opened
Late hotel registration	Opened

Please make sure that you put the conference name (ICECS 2004) and the paper number, assigned by the on-line submission system, on all correspondence. Additional inquiries  regarding submission of papers should be directed to:

Use the following guidelines when preparing your proposal:

• Length: You are allowed a total of 4 pages for your paper. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Any papers that exceed the 4 page limit will be rejected without review.

• Language: All papers must be in English.

• Paper Size: US Letter format (8.5" X 11").

• Paper formatting: double column, single spaced, 9pt or 10pt font.

• Margins: Top: 1.0" (25mm), Bottom: 1.1" (28mm), Left & Right: 0.7" (18mm).

• File Format: PDF or PostScript.

• " File Size Limitation: 2.0MB.

• Do NOT page number your manuscript.

• Do NOT apply security settings to your PDF file.

• Title:
  The title should be centered with all letters capitalized and in 14-points boldface type. The authors' name(s) should appear below the title centered with capital and small letters and in italics type. The authors' affiliation(s) should appear below the names centered with capital and small letters. Papers with multiple authors and affiliations may require two or more lines for this information.
  
  

• Abstract:
  Each paper should contain an abstract of 100 to 150 words that appears at the beginning of the paper. Use the same text that is submitted electronically during the on-line submission process.
  
  

• Body:

  • Major headings appear in boldface all capital letters, centered in the column, with one blank line before, and one blank line after. Subheadings appear in boldface capital and small letters. They start at the left margin of the column, with one blank line before and one blank line after. Sub-subheadings are discouraged, but if they must be used, they should appear in italics small letters (with only the first letter of the first word capitalized), and start at the left margin of the column, with one blank line before and with paragraph text beginning directly on the following line. For all headings, use a period after the heading number, not a colon.

  • All text must be fully justified with single-line spacing. The first paragraph in each section should not be indented, but all following paragraphs within the section should be indented.

• Illustrations and Color:

  • Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom.

  • Caption and number every illustration. Figures and tables should be numbered consecutively and separately from each other. The illustration number should be a bold Arabic number followed by a period, e.g. Figure 1. or Table 1. The caption itself should not be in bold and should be centered below the figure or above the table.

  • All halftone illustrations must be clear in black and white. Color illustrations will appear in the CD-ROM version of the proceedings, but the printed version will be produced in black and white. Therefore, make sure that your illustrations are acceptable when printed in black and white. If you would like to produce a separate black and white version of your paper for use in the printed proceedings, please contact: icecs@epapers.org

• Equations:
  Number equations consecutively with Arabic numbers in parentheses placed at the right hand margin of each column.
  
  

• References:
  List and number all references at the end of the paper proposal. The references can be numbered in alphabetical order or in order of appearance in the document. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following examples:

[1] A.B. Smith, C.D. Jones, and E.F. Roberts, "Journal article title," Journal Name, vol. 1, no. 3, pp. 1-10, Mar. 2000.

[2] C.D. Jones, A.B. Smith, and E.F. Roberts, Book Title, Publisher, Location, 2000.

[3] A.B. Smith, C.D. Jones, and E.F. Roberts, "Conference paper title," in Proc. Conference Name, Location, Dates, pp. 11-14.

• Footnotes:
  Use footnotes sparingly (or not at all!) and place them at the bottom of the column on the page on which they are referenced. Use 9-point type, single-spaced. To help your readers, avoid using footnotes altogether and include necessary peripheral observations in the text (within parentheses, if you prefer, as in this sentence).
  
  

• Pagination:
  Please do not paginate your proposal. We will add appropriate page numbers to accepted papers when the conference proceedings are assembled.
  
  

• Style and Example Files:
  We recommend that you use the sample Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above.
  
  

• Templates:
  MS Word97 Template Paper. You can generate a postscript file directly from a Word document. In order to create a PDF file, you will need Adobe Acrobat. LaTeX Style File, This style file should work with all versions of LaTex. Please read the usage information in the style files before using them. However, there might be some older incompatible versions of Latex require this different style file.
  
  

• Typeface:
  To achieve the best viewing experience for the review process, printed conference proceedings, and CD-ROM proceedings we strongly encourage authors to use Times-Roman font. If a font face is used that is not recognized by the submission system, your paper will not be reproduced correctly. Use a font size that is no smaller than 9 points throughout the paper, including captions. A font size of 10 points is recommended. True-Type 1 fonts are preferred.
  PLEASE NOTE: DO NOT USE TYPE 3 fonts (Latex users) or we will not be able to publish your paper.
  
  

• Sample Papers:
  Download Sample Paper in Postscript.
  Download Sample Paper in Adobe Acrobat.
  
  

• Steps to print an Acrobat file:

  1. Install Adobe Acrobat Reader.
  2. Save Sample Paper into a local file (.pdf).
  3. Run Acrobat Reader to open the local .pdf file. Choose File-Print.

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The review process will be performed from the electronic submission of your proposal. To ensure that your proposal document is compatible with the review system, please adhere to the following compatibility requirements:
(Special Sessions Authors, please note, you should submit your paper into your session listed under track 11).

• File Format:
  Proposals must be submitted in either Adobe's Portable Document Format (PDF) or PostScript (PS) format, but submissions in PDF format are strongly encouraged. Please do not use any compression software like winzip, compress or gzip but deliver directly the PDF or PostScript. The submissions must be formatted to A4 (8.5" X 11") page size, and in first-page-first order.
  
  

• Filename:
  The filename of the document file is not important since the submission system will rename the file but please make sure that you use .pdf extension for the files in PDF format and .ps for the files in PostScript format. After you submit the paper, please make a note of your paper number and use it in all your correspondence.
  
  

• File Size Limit:
  

  Authors will be permitted to submit a document file up to 2MB (megabytes) in size.
  
  

• Submission:
  

  When you have your document file ready, gather the following information before entering the submission system:

  • Document file
  • A complete address including phone, fax and email address for the corresponding author, as well as all co-author's full name(s) and academic/company affiliation.
  • Paper title
  • Text file containing paper abstract in ASCII text format (for copying and pasting into web page form)

  To submit your document and author information, go to the paper submission page. You will be asked to register with the on-line submission system. Please make a note of your username and password as you will need them to make more submissions, edit existing submissions, update personal information, and submit final version of papers. When you submit your proposal, you will be asked to enter the paper title, abstract text, subject category, and authors' contact information.
  If you encounter trouble, please contact: icecs@epapers.org

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• Review Process:
  

  Your submitted will be checked for errors and you will be notified if you need to re-submit your proposal. If your submission passes inspection, it will be entered into the review process. Depending on the subject of your proposal, the Technical Program Chairs will assign your paper to a Track Chair. The Track Chair will then select a committee of reviewers for their demonstrated knowledge in the subject of your proposal. The reviewers will review your proposal and will rate it according to quality, relevance, originality, and clarity of presentation. The conference Technical Program Committee will use these reviews to determine which papers will be accepted for presentation during the conference.
  
  

• Review Results:
  

  The Technical Program Committee's decision will be posted by the "Notification of acceptance" deadline listed above. The review result, along with reviewer comments if any, will be communicated to the contact authors by email.

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• Accepted Papers:
  

  If your paper is accepted by the review process for presentation and publication at ICECS 2004, you should prepare your final paper submission. This will be substantially the same as the paper proposal but will take into account reviewers' comments. Final papers must be completed and submitted before the "Deadline for camera-ready copies" listed above.
  
  

• Copyright Issues:
  

  In order to publish your paper in the proceedings, we must receive your copyright form no later than "Deadline for camera-ready copies" shown above. A signed copy of the IEEE copyright form must be sent for each paper to appear in the proceedings.
  
  You may mail it to:
          ICECS 2004 Submissions
          P.O. Box 265
          Beverly Shores, IN. 46301
          USA
  
  Or fax it to:
          +1 219 871 0211
  
  A copyright form can be handed down from paper submission or here:
  

  • PDF Copyright Form
  • MS Word Copyright Form
  
  Please remember to Fill in:
  
  1. The paper title
  2. All authors names
  3. NOTE: Please input Title and Author info directly in Acrobat BEFORE printing the form
  4. SIGN the form
  5. Please mark your PAPER ID in the upper right corner of the form
  
  Remember, without the copyright form we can NOT include your paper in the proceedings!

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• Final Paper Formatting and Submission:
  

  The final paper will should be submitted including the corrections of the of the Technical Committee. When preparing your final document, use the same formatting specifications described above. When your final document is ready, use your username and password to log-in to the on-line paper submission system and go to the final paper submission section, the Submission site will be reopened for final submissions at the "Notification of acceptance" deadline shown above.
  
  

• Copyright Form:
  

  At this stage, you have to fill, print, sign and fax the IEEE copyright form. This form is available in PDF and Word format. Please make sure that you write your paper ID on the top-right corner of each page of the form. If you have difficulty faxing your copyright form, please contact:
  icecs@epapers.org.
  
  

• Final Paper Inspection:
  

  Similar to the proposal submission, your final document will be checked to ensure that it meets all formatting requirements to be included in a visually pleasing and consistent proceedings publication for ICECS2004. If we encounter errors in the appearance or compatibility of your document file, you will be contacted by email.

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• Author Registration:

  The final version of your accepted paper will appear in the conference proceedings provided that at least one of the authors registers, at non-student rate, using the on-line registration system. This must be carried out on or before the "author registration" deadline listed above.

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• Please find Instructions for preparing presentations here.