11th IEEE International Conference on Electronics, Circuits and Systems.
The ICECS2004 paper submission and review processes will
be entirely electronic and will be conducted on-line as
Authors who wish to participate in the
conference need to register with the on-line
submission system and then use it to submit their
full-paper proposals. The submission is of full length papers,
that in content and format should be like the final paper,
and are restricted to 4 pages maximum. Illustrations and references
are included in the page count. The proposal submission must be
completed before the "Deadline for submission of papers" listed below.
Paper proposals will be reviewed, using the on-line review system,
by experts selected by the conference Technical Program Committee
for their demonstrated knowledge of relevant topics. Authors will be
notified of the review results by e-mail.
Review results will be ready by the "notification of acceptance"
deadline shown below.
Authors of accepted proposals will prepare a final version of their
paper and will submit it using the on-line submission system.
This version of the paper will be substantially the same as the paper
proposal but will take into account reviewers' comments.
The final paper must be completed and submitted on or before
the "Deadline for camera-ready copies" listed below.
The final version of an accepted paper will appear in the
conference proceedings, provided that, at least one author per paper,
must be registered for the conference, with payment, at non student rate,
using the on-line registration system. This must be carried out on or
before the "Deadline for author registration" listed below.
One registered author, at non student rate, can publish up to 3 papers.
To make the review process easy for reviewers, and to assure
that paper proposals and final papers are readable through
the on-line review system, authors are asked to submit proposals
that are formatted according to the instructions given below.
Paper proposal document formatting is identical to final paper
Paper proposals not conforming to the required format will be
rejected without review. Similarly, final papers not conforming
with the required format will not appear in the proceedings.
Authors are required to complete the procedures in the following
list before the specified deadlines. Detailed guidelines
for each of these procedures are provided below.
|Deadline for submission of papers
|Proposals for half or full-day tutorials, special sessions
|Notification of acceptance
|Deadline for camera-ready copies
|Copyright forms due
|Late author's registration
|Late hotel registration
Please make sure that you put the conference name (ICECS
2004) and the paper number, assigned by the on-line
submission system, on all correspondence. Additional
inquiries regarding submission of papers should be
directed to: firstname.lastname@example.org
Step 1: Complete a properly formatted proposal
Use the following guidelines when preparing your proposal:
Note: Violations of any of the above paper
specifications will result in rejection of your paper.
You are allowed a total of 4 pages for your
paper. This is the maximum number of pages that will be
accepted, including all figures, tables, and
references. Any papers that exceed the 4 page limit
will be rejected without review.
All papers must be in English.
US Letter format (8.5" X 11").
double column, single spaced, 9pt or 10pt font.
Top: 1.0" (25mm), Bottom: 1.1" (28mm), Left & Right: 0.7" (18mm).
PDF or PostScript.
" File Size Limitation:
Do NOT page number your manuscript.
Do NOT apply security settings to your PDF file.
The title should be centered with all letters capitalized
and in 14-points boldface type. The authors' name(s) should
appear below the title centered with capital and small letters
and in italics type. The authors' affiliation(s) should appear
below the names centered with capital and small letters. Papers
with multiple authors and affiliations may require two or more
lines for this information.
Each paper should contain an abstract of 100 to 150 words
that appears at the beginning of the paper. Use the same
text that is submitted electronically during the on-line submission process.
Major headings appear in boldface all capital letters, centered in the column,
with one blank line before, and one blank line after. Subheadings appear in
boldface capital and small letters. They start at the left margin of the column,
with one blank line before and one blank line after. Sub-subheadings are discouraged,
but if they must be used, they should appear in italics small letters (with only the
first letter of the first word capitalized), and start at the left margin of the column,
with one blank line before and with paragraph text beginning directly on the following
line. For all headings, use a period after the heading number, not a colon.
All text must be fully justified with single-line spacing. The first paragraph
in each section should not be indented, but all following paragraphs within the
section should be indented.
Illustrations and Color:
Illustrations must appear within the designated margins.
They may span the two columns. If possible, position illustrations
at the top of columns, rather than in the middle or at the bottom.
Caption and number every illustration. Figures and tables should
be numbered consecutively and separately from each other.
The illustration number should be a bold Arabic number followed
by a period, e.g. Figure 1. or Table 1.
The caption itself should not be in bold and should be centered below
the figure or above the table.
All halftone illustrations must be clear in black and white.
Color illustrations will appear in the CD-ROM version of the
proceedings, but the printed version will be produced in black
and white. Therefore, make sure that your illustrations are acceptable
when printed in black and white. If you would like to produce a separate
black and white version of your paper for use in the printed proceedings,
please contact: email@example.com
consecutively with Arabic numbers in parentheses
placed at the right hand margin of each column.
List and number all references at the end of the paper
proposal. The references can be numbered in
alphabetical order or in order of appearance in the
document. When referring to them in the text, type the
corresponding reference number in square brackets as
shown at the end of this sentence . The end of the
document should include a list of references
containing information similar to the following
 A.B. Smith, C.D.
Jones, and E.F. Roberts, "Journal article title,"
Journal Name, vol. 1, no. 3, pp. 1-10,
 C.D. Jones, A.B.
Smith, and E.F. Roberts, Book Title, Publisher,
 A.B. Smith, C.D.
Jones, and E.F. Roberts, "Conference paper title," in
Proc. Conference Name, Location, Dates, pp. 11-14.
If you have trouble with the previous postscript or acrobat files,
you can check the Author Help page in paper submission.
Use footnotes sparingly (or not at all!) and place them at
the bottom of the column on the page on which they are referenced.
Use 9-point type, single-spaced. To help your readers, avoid using
footnotes altogether and include necessary peripheral observations
in the text (within parentheses, if you prefer, as in this sentence).
Please do not paginate your proposal. We will add appropriate page
numbers to accepted papers when the conference proceedings are assembled.
Style and Example Files:
We recommend that you use the sample Word file or LaTeX files
to produce your document, since they have been set up to meet
the formatting guidelines listed above.
MS Word97 Template Paper. You can generate a postscript file directly
from a Word document. In order to create a PDF file, you will need Adobe
Acrobat. LaTeX Style File, This style file should work with all versions
of LaTex. Please read the usage information in the style files before using
them. However, there might be some older incompatible versions of Latex
require this different style file.
To achieve the best viewing experience for the review process,
printed conference proceedings, and CD-ROM proceedings we strongly
encourage authors to use Times-Roman font.
If a font face is used that is not recognized by the submission system,
your paper will not be reproduced correctly. Use a font size that is no
smaller than 9 points throughout the paper, including captions.
A font size of 10 points is recommended.
True-Type 1 fonts are preferred.
PLEASE NOTE: DO NOT USE TYPE 3 fonts (Latex users) or we will not
be able to publish your paper.
Sample Paper in Postscript.
Sample Paper in Adobe Acrobat.
Steps to print an Acrobat file:
- Install Adobe Acrobat Reader.
- Save Sample Paper into a local file (.pdf).
- Run Acrobat Reader to open the local .pdf file. Choose File-Print.
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Step 2: Submit the proposal electronically
The review process will be performed from the electronic submission
of your proposal. To ensure that your proposal document is compatible
with the review system, please adhere to the following compatibility requirements:
(Special Sessions Authors, please note, you should submit your paper into your session
listed under track 11).
Proposals must be submitted in either Adobe's Portable Document Format (PDF)
or PostScript (PS) format, but submissions in PDF format are strongly
encouraged. Please do not use any compression software like winzip, compress or gzip but
deliver directly the PDF or PostScript. The submissions must be formatted to A4 (8.5" X 11")
page size, and in first-page-first order.
The filename of the document file is not important since the submission system
will rename the file but please make sure that you use .pdf extension for the
files in PDF format and .ps for the files in PostScript format. After you submit
the paper, please make a note of your paper number and use it in all your
File Size Limit:
Authors will be permitted to submit a document file up to 2MB
(megabytes) in size.
When you have your document file ready, gather the following information before
entering the submission system:
- Document file
- A complete address including phone, fax and email address for the
corresponding author, as well as all co-author's full name(s) and academic/company
- Paper title
- Text file containing paper abstract in ASCII text format (for copying and
pasting into web page form)
To submit your document and author information, go to
the paper submission page.
You will be asked to register with the on-line submission system. Please
make a note of your username and password as you will need them to make more
submissions, edit existing submissions, update personal information, and
submit final version of papers. When you submit your proposal, you will be
asked to enter the paper title, abstract text, subject category, and authors'
If you encounter trouble, please contact:
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Step 3: Receive decision notification via email
Your submitted will be checked for errors and you will be notified
if you need to re-submit your proposal. If your submission passes
inspection, it will be entered into the review process. Depending
on the subject of your proposal, the Technical Program Chairs will
assign your paper to a Track Chair. The Track Chair will then select
a committee of reviewers for their demonstrated knowledge in the
subject of your proposal. The reviewers will review your proposal
and will rate it according to quality, relevance, originality, and
clarity of presentation. The conference Technical Program Committee
will use these reviews to determine which papers will be accepted for
presentation during the conference.
The Technical Program Committee's decision will be posted by
the "Notification of acceptance" deadline listed above.
The review result, along with reviewer comments if any, will be communicated
to the contact authors by email.
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Step 4: Revise accepted papers for final submission
If your paper is accepted by the review process for presentation
and publication at ICECS 2004, you should prepare your final paper submission.
This will be substantially the same as the paper proposal but will take
into account reviewers' comments. Final papers must be completed and
submitted before the "Deadline for camera-ready copies" listed above.
In order to publish your paper in the proceedings, we must
receive your copyright form no later than "Deadline for camera-ready copies"
shown above. A signed copy of the IEEE copyright form must be
sent for each paper to appear in the proceedings.
You may mail it to:
ICECS 2004 Submissions
P.O. Box 265
Beverly Shores, IN. 46301
Or fax it to:
+1 219 871 0211
A copyright form can be handed down from paper submission or here:
Please remember to Fill in:
- The paper title
- All authors names
- NOTE: Please input Title and Author info directly in Acrobat
BEFORE printing the form
- SIGN the form
- Please mark your PAPER ID in the upper right
corner of the form
Remember, without the copyright form we can NOT include
your paper in the proceedings!
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Step 5: Submit final paper electronically and copyright form
Final Paper Formatting and Submission:
The final paper will should be submitted including the corrections
of the of the Technical Committee. When preparing your final document,
use the same formatting specifications described above. When your final
document is ready, use your username and password to log-in to the on-line
paper submission system and go to the final paper submission section,
the Submission site will be reopened for final submissions at
the "Notification of acceptance" deadline shown above.
At this stage, you have to fill, print, sign and fax the IEEE copyright form.
This form is available in
Word format. Please make sure that you write
your paper ID on the top-right corner of each page of the form.
If you have difficulty faxing your copyright form,
Final Paper Inspection:
Similar to the proposal submission, your final document will be checked
to ensure that it meets all formatting requirements to be included in a
visually pleasing and consistent proceedings publication for ICECS2004.
If we encounter errors in the appearance or compatibility of your document file,
you will be contacted by email.
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Step 6: Register for the conference
The final version of your accepted paper will appear in the
conference proceedings provided that at least one of
the authors registers, at non-student rate, using the
on-line registration system.
This must be carried out on or before the "author registration"
deadline listed above.
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Step 7: Prepare a lecture or poster presentation
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